It is one thing to write down a to-do list and a totally different ball game to achieve these set tasks. That is why your list has to be a realistic one in which all the set tasks are achievable, otherwise, you run the risk of filling your list with tasks you have no intent to do. You can have more than one to-do list which can be set for varying times – daily, weekly, monthly, yearly or even life goals. The important thing is to break these humongous tasks into simple achievable steps that can help you to easily achieve your goals. Be consistent with your list.
- DO ONE THING AT A TIME NOT MULTITASK: Contrary to the popular belief that most entrepreneurs have in thinking that multitasking results in more success in the modern workplace, research has shown that this is some misguided thinking. This is because in trying to accomplish more than one task all at the same time, may result in you not giving your 100% best to each individual task thereby doing the tasks haphazardly as against being done effectively if they had each been done with undivided attention. A neuroscience professor at MIT, Earl Miller said that concentrating on doing one task at a time, stimulates creative thinking as the brain is free to “follow a logical path of associated thoughts and ideas” without disturbance.
- REST AT INTERVALS: Trying to achieve all your set tasks for a stretch of hours might be uncomfortable or even take a toll on you. It is therefore advisable to try to take short breaks in between tasks or even when still on a task to allow for your brain to recuperate and rest a while before plunging back to work. Sometimes there are welcomed “necessary distractions” your brain desire especially if you have been at work for a long time. Don’t try to play the role of a superhuman and allowed yourself some rest time as you work. Going by the Pomodoro technique Pioneered by Francesco Cirillo in the early 1990s, 5-minute breaks is a very much welcome idea after every 25-minute period of intense work. The technique suggests that after four pomodoros (which is each 25-minute work periods,) a long break of 20 minutes is welcomed before the cycle begins again. The aim of this technique is to help one learn the habit of not getting easily distracted by other things but instead to focus on the specific task at hand. of deep focus and helps build a positive habit of ignoring external distractions, to focus on a specific and important task. If not the Pomodoro technique, you can also try taking a 10 – 20 minutes break every 90 minutes as science has shown that this is the maximum amount of time the average person can concentrate on a given task without experiencing diminishing returns.
Avoid killing time on social media and emails. These are some of the biggest distractions to productivity. If you are so addicted to social media, then apps like social media blocker tools such as Stay Focused for Chrome or OFFTIME can help you curtail the much time to dedicate to social media by allowing you set limits on access to social media and other distracting sites.
Ultimately, learn to work very smart, making maximum use of your time to have a productive day.